Millennial Action Project’s 2017 State Legislator Travel Scholarship Policy

The Millennial Action Project (MAP) is pleased to offer travel assistance, as funding allows, for legislators to attend the 2017 Future Summit in Boston, MA.  

Hotel: For legislators attending the 2017 Future Summit, the Millennial Action Project reserved a hotel room blocks at the Seaport Hotel and World Trade Center (1 Seaport Lane, Boston, MA 02201) and the Aloft Boston Seaport (401-403 D Street, Boston, MA 02210) for stays on Friday, August 4th and Saturday, August 5th. If you have an inquiry regarding which hotel you will be staying at, please contact Caroline Dvorsky (caroline@millennialaction.org).  

MAP will cover hotel room costs in full for attendees sharing a room with another state legislator. For those attendees requesting a private room, MAP will cover ½ of the nightly rate, taxes and fees of the hotel room. Guests will be responsible for all incidentals.   

If your hotel reservation is not canceled within 72 hours before your intended arrival, you will be responsible for the cost of one night’s stay.

Flight: You can only request reimbursement for airfare or mileage. Attendees are responsible for arranging travel to and from the conference. If you need to cancel or change your flight, you are responsible for notifying your airline. MAP will not reimburse airport parking fees. Your flight cost, and ground transportation to and from the hotel, can be applied to your scholarship reimbursement up to a maximum total reimbursement of $350.00.

Mileage reimbursement: You can only request reimbursement for mileage or airfare. Mileage reimbursements will be calculated at the federal reimbursement rate. MAP will reimburse legislators for parking at the host hotel. MAP will not reimburse fuel or rental car expenses. Your mileage costs can be applied to your scholarship reimbursement up to a maximum total reimbursement of $350.00.

Attendance: Attendees must attend all summit events to receive travel reimbursements. Arrival and departure times outside of the full summit programming will result in a reduced reimbursement. Attendees with participation scheduling conflicts must receive prior written approval from Cherisse Eatmon (cherisse@millennialaction.org) to avoid any decrease in reimbursement.

Cancellation: Due to the limited number of travel funds available, summit registrants must immediately notify MAP if they are no longer able to attend.  

Reimbursement: MAP will process and mail all approved reimbursements within 3 weeks after the summit. You must submit all receipts for reimbursement to Caroline Dvorsky (caroline@millennialaction.org) by August 11th.

For questions regarding the 2017 State Legislator Policy, please contact Cherisse Eatmon at cherisse@millennialaction.org or 202-480-2051.