Millennial Action Project’s 2018 State Legislator Travel Scholarship Policy

The Millennial Action Project (MAP) is pleased to offer travel assistance, as funding allows, for legislators to attend the 2018 Future Summit in Malibu, California. 

Hotel: For legislators attending the 2018 Future Summit, the Millennial Action Project reserved a hotel room block at the Hilton Garden Inn in Calabasas. MAP will cover hotel room costs in full for attendees sharing a room with another state legislator. For those attendees requesting a private room, MAP will cover ½ of the nightly rate, taxes and fees of the hotel room. Guests will be responsible for all incidentals.   

If your hotel reservation is not canceled within 72 hours before your intended arrival, you will be responsible for the cost of one night’s stay.

Flight: You can only request reimbursement for airfare or mileage. If you need to cancel or change your flight, you are responsible for notifying your airline. MAP will not reimburse airport parking fees. MAP will operate shuttle vans to transport legislators from LAX to the conference hotel on Saturday, July 28th and organize return transportation on Monday, July 30th. Your flight cost and ground transportation, can be applied to your scholarship reimbursement up to a maximum total reimbursement of $350.00. 

Mileage reimbursement: You can only request reimbursement for mileage or airfare. Mileage reimbursements will be calculated at the federal reimbursement rate. The Hilton has free parking for guests. MAP will not reimburse fuel or rental car expenses. Your mileage costs can be applied to your scholarship reimbursement up to a maximum total reimbursement of $350.00.

Attendance: Attendees must attend all summit events to receive travel reimbursements. Arrival and departure times outside of the full summit programming will result in a reduced reimbursement. Attendees with participation scheduling conflicts must receive prior written approval from Cherisse Eatmon (cherisse@millennialaction.org) to avoid any decrease in reimbursement.

Cancellation: Due to the limited number of travel funds available, summit registrants must immediately notify MAP if they are no longer able to attend.  

Reimbursement: MAP will process and mail all approved reimbursements within 3 weeks after the summit. You must submit all receipts for reimbursement to Caroline Dvorsky (caroline@millennialaction.org) by August 10th. 

For questions regarding the 2018 State Legislator Policy, please contact Cherisse Eatmon at cherisse@millennialaction.org or 202-480-2051. Any exceptions to the travel scholarship policy must be discussed and approved by Cherisse. 

Updated on 7/2/18